Skip to table of contents

Skip to main content

The University of Oklahoma Health Sciences Center Student Handbook 2018-2019

3.6.2 - Enrollment Changes (Cancellation, Add, Drop, and Withdrawal)

CANCELLATION PROCEDURE:

Registration may be cancelled at any time before the scheduled first day of classes without financial obligation to the University.  Students who have received a financial aid disbursement for the term for which they are cancelling should contact the Bursar’s Office.  Financial Aid received will be due back to the University so it may be returned to the lender when enrollments are cancelled at 100%.

ADD/DROP PROCEDURE:

After a student has completed an initial registration for a particular term, he/she will be permitted to add new course(s) or drop course(s) with the approval of the instructor and dean of the college when required.  The final date to process an initial enrollment falls on the last day of the first week of classes (third day of a summer session).

A student may add course(s) through the fifth day of a regular semester or the third day of an eight-week summer session. A student who drops course(s) during the first two weeks of classes (first week of a summer session) receives no grade.

Undergraduate students:  From the third week (second week of a summer session) through the twelfth week (sixth week of a summer session), any student who drops a course will receive an automatic grade of “W.”  “W” (meaning withdrawal) is a neutral grade given to a student who drops a course with a passing grade.  From the thirteenth week (seventh week of a summer session) through the end of classes, any student who drops a course will receive a grade of “W” or “F” assigned by the instructor.

Graduate and Professional students:  From the third week (second week of a summer session) through the tenth week (fifth week of a summer session), any student who drops a course will receive an automatic grade of “W.”  From the eleventh week through the end of classes, any student who drops a courses will receive a grade of “W” or “F” assigned by the instructor.

After the tenth week (fifth week of a summer session) for Graduate and Professional students and twelfth week (sixth week of a summer session) for Undergraduate students through the remainder of the term, drops are not permitted except by direct petition to the dean of the college in which the student is enrolled.  The student who drops with permission of the dean will receive a final grade of “W” or “F” at the discretion of the instructor.

A student may not drop any course in which a violation of academic integrity is pending against the student.

International students need to consult with an Admissions and Records Immigration Advisor before dropping courses or withdrawing for the semester.  Dropping below full-time can put a student’s visa status in jeopardy. 

VA students need to notify the Admissions and Records VA Coordinator of any course changes for the semester to see what courses of action are necessary to avoid an overpayment of VA Benefits.  

WITHDRAWAL:

A withdrawal may be processed during the first two weeks of a regular term or first week of a summer term without financial obligation to the University. Withdrawing from the Health Sciences Center refers to dropping all enrolled courses for a given term.  Students who have received a financial aid disbursement for the term from which they are withdrawing should contact the Bursar’s Office.  Financial Aid received will be due back to the University so it may be returned to the lender when enrollment is withdrawn at 100%.

Withdrawal from classes after the first two weeks of a fall or spring term or the first week of a summer term does not relieve students of their financial obligation to the University, and these students will be charged 100% of the tuition and fees due the University.  Students who have received a financial aid disbursement for the term from which they are withdrawing may be required to return a portion of their financial aid in accordance with federal regulations.  Students should contact either the Financial Aid Office or the Bursar’s Office for assistance.

Students withdrawing after classes begin should initiate their withdrawal by meeting with their Student Academic Affairs official. Graduate students should initially contact their department, and special students or auditors should contact the Office of Admissions and Records. Students receiving financial aid will be required to obtain the Financial Aid Office’s approval before processing the withdrawal. 

VA students will adhere to the above refund policy in accordance with the University and Oklahoma State Regents Policies.  Students need to notify the Admissions and Records VA Coordinator of any course changes for the semester to see what courses of action are necessary to avoid an overpayment of VA Benefits.

Add/Drop/Withdrawal Forms/Cancellation Forms

See official University Academic Calendar for specific add/drop/withdrawal/cancellation dates.  For assistance, please contact your College or the Office of Admissions and Records at (405) 271-2359.

Return to top